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If you've ever tried to collect sizes, payments, and preferences from 20 teammates, you know how quickly it becomes a full-time job. Here's how to run a team order without the chaos.
Lock in the design, colours, and garment style before you open the form. Every variable you leave open multiplies the number of conversations you'll have. "Black hoodie with the team logo on the left chest, $30 per piece, sizes S–3XL" is a form that closes in a week. "What should we get?" is a form that stays open for a month.
Google Forms with a payment section (or a separate e-transfer collection) is the simplest workflow. Fields: name, email, size (dropdown), quantity (1–3 is usually fine). Add a firm close date — 10 days is usually enough, with one reminder at day 7.
Once your form closes, tally sizes. Order blanks in those exact quantities from a Canadian distributor (S&S Canada, Alphabroder). Order your transfers from DTF Vancouver — if you're pressing name/number on the back in addition to a logo, pack a gang sheet with all the unique names on one sheet and the logos on another.
If you have a heat press, set aside 2–3 hours for a team of 20–25. If you don't have a press, most local print shops or heat press operators will do a batch press job for $2–$4 per garment. Factor that into your pricing when you run the form.
Bag and label each order before distribution day. A sticky label with the person's name on each bag saves 15 minutes of "wait, which size was yours?" at pickup.
20-person recreational hockey team. $25 per hoodie. Blank at $12, DTF transfer at $3 (left chest logo + back name), press time at $3, organizer margin $7. Collect $500, spend $360, keep $140 for your effort. Or run it at cost and be the hero of the dressing room — your call.
Ready to order your transfers? Build your gang sheet →